An AI-powered outreach system that researched companies, wrote personalized emails, sent them, and classified every response — acquiring 17 event sponsors with under 2 hours of human involvement.
A student organizing committee needed 450 local businesses contacted for event sponsorship. Doing it by hand was impossible within their timeline and budget.
From a raw list of businesses to qualified sponsors — without a single manual email.
Google Sheets with 450 businesses gets pulled into n8n. Each entry is enriched with industry type, website URL, and contact information from public sources.
Claude API analyzes each business: what they sell, who their customers are, and what connection they might have to the event. This research becomes the basis for personalization.
Each email is uniquely written by Claude, referencing the business's specific products, location, and relevance to the event audience. No templates — every email is different.
"...als lokale Bäckerei mit starker Nachbarschaftspräsenz wissen Sie, wie wichtig Gemeinschaft ist. Unser Abiball bringt über 200 Familien aus der Region zusammen..."
"...Ihr Autohaus ist seit Jahren fester Bestandteil der Region. Viele unserer Abiturienten stehen kurz vor dem Führerschein — eine perfekte Zielgruppe..."
Same system, same prompt — completely different emails.
Emails are sent via SMTP with proper rate limiting, SPF/DKIM authentication, and delivery tracking. Telegram bot notifies the team in real-time as each batch completes.
Incoming replies are automatically classified by Claude into: positive (sponsor confirmed), negative (declined), or follow-up needed. Each is routed accordingly.
All results flow back to Google Sheets with status columns, response text, and classification. Telegram delivers a daily summary with conversion metrics.
What would have taken 3 full work weeks was completed in a single afternoon.
The 17.8% response rate exceeds the industry average of 1–5% for cold outreach. The key differentiator: every email was genuinely personalized by AI, not just template-filled.
The same pipeline adapts to different industries and use cases.
Prospect lists of hundreds or thousands of leads, each getting a uniquely researched and written email. No templates, no spam feel.
Sponsor acquisition, vendor outreach, speaker invitations — any scenario where you need personalized communication at volume.
Client acquisition campaigns with AI-researched messaging that actually sounds human. Higher response rates, lower cost per lead.
Every email is uniquely generated by Claude AI after researching the specific business. It references their products, location, industry, and audience — not just their name. No two emails are the same.
No. The system uses proper SPF/DKIM authentication, rate limiting, and sends from a legitimate business domain. Because every email is unique — not a duplicated template — spam filters treat them as genuine correspondence. The 17.8% response rate confirms high deliverability.
Typically 5–7 business days from kickoff to the first batch of emails going out. This includes prompt engineering, workflow building, SMTP setup, testing with a small batch, and your approval before scaling.
Yes. You can choose between review mode (every email saved for approval before sending) or auto mode (system runs autonomously after approving a test batch). Most clients start in review mode, then switch to auto after seeing the quality.
B2B outreach is covered under legitimate interest (Art. 6(1)(f) DSGVO) when relevant and proportionate. All emails include a clear opt-out mechanism, and contact data comes from publicly available business directories. Consult your legal advisor for your specific use case.
Outreach automation projects typically range from €1,500–€3,000 depending on volume and complexity. This is a one-time build cost — you own the workflow. Ongoing costs are just the AI API usage (typically €10–30/month).
Tell me about your outreach challenge. I'll show you exactly how AI automation can solve it — in a free 30-minute call.
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